Create professional HTML invoice templates that convert perfectly to PDF. Use our free invoice PDF generator below or choose from 5 customizable templates for your business needs.
All templates are production-ready, support dynamic data injection with Nunjucks templating, and are optimized for PDF conversion. Perfect for freelancers, SaaS companies, and businesses of all sizes.
An invoice is a commercial document that itemizes and records a transaction between a buyer and seller. For businesses, creating professional invoices is essential for maintaining cash flow and legal compliance. HTML invoice templates offer the perfect balance of flexibility and professionalism.
Unlike traditional invoice software, HTML-based invoices give you complete control over design and data. You can easily integrate them into your existing systems, automate invoice generation through APIs, and ensure consistent branding across all your business documents. Our invoice maker supports dynamic data injection, making it ideal for automated billing systems.
Generate professional invoices instantly. No registration required. Add your details and download as PDF.
Browse our collection of professional invoice templates. Each template includes live preview and can be customized with your data.
A clean, minimalist invoice template perfect for freelancers and consultants. Features a simple two-column layout with clear typography and subtle borders.
Freelancers, consultants, and small service businesses who want a simple, professional invoice without unnecessary visual elements.
A contemporary invoice with a striking gradient header and modern design elements. Perfect for creative agencies and tech startups who want to make a visual impact.
Creative agencies, tech startups, and design studios who want their invoices to reflect their modern brand identity.
A traditional business invoice with formal styling and comprehensive information display. Includes company logo placement, detailed contact information, and payment terms.
Established businesses, B2B companies, and enterprises that need formal, comprehensive invoicing with all legal details.
Designed specifically for SaaS and subscription businesses. Includes recurring billing details, subscription period, and payment method information.
SaaS companies, subscription services, and membership-based businesses that need to show recurring billing details.
Perfect for freelancers and consultants who bill by the hour. Includes detailed time tracking, hourly rates, and project breakdown.
Freelancers, consultants, and agencies that bill clients based on time spent on projects or tasks.
Choose the right invoice template for your business needs. Compare features, design styles, and ideal use cases:
| Template | Design Style | Best For | Key Features |
|---|---|---|---|
| Minimal Professional | Clean & Simple | Freelancers, Consultants | Auto calculations, System fonts |
| Modern Gradient | Contemporary | Creative Agencies, Startups | Gradient header, Custom colors |
| Classic Business | Traditional & Formal | B2B, Enterprises | Logo placement, Bank details |
| SaaS Subscription | Modern & Detailed | SaaS, Subscriptions | Recurring billing, Next payment |
| Freelancer Time-Based | Detailed & Structured | Hourly Billing | Time tracking, Hourly rates |
All invoice templates are built with HTML and CSS, making them easy to customize and integrate into any application. You can use them with our PDF API to automatically generate invoice PDFs, or integrate them directly into your invoicing workflow.
Automate your invoice generation workflow with these integration options:
For detailed setup instructions, check out our n8n integration guide, Make.com guide, or explore our PDF API documentation for programmatic access.
Creating professional invoices requires more than just good design. Follow these best practices to ensure your invoices are legally compliant and professional:
Use a consistent invoice numbering format that includes the year and sequential number. This helps with organization and is often required for tax purposes. Example formats: INV-2025-001, 2025-INV-0001, or simply sequential numbers like 10001.
Depending on your location, you may need to include specific tax information. EU businesses must include VAT numbers, while US businesses should display sales tax where applicable. Our invoice templates support all major tax formats and can be customized for your jurisdiction.
Use our free invoice PDF generator above. Simply fill in your business details, add line items, and click "Generate PDF". No registration or software installation required. You can also use our HTML templates with any PDF conversion tool or our API for automated generation.
Yes! All our HTML invoice templates are completely free for commercial and personal use. You can download, modify, and use them in your projects without any licensing fees. The online invoice maker is also free with no registration required.
Absolutely! All templates are built with standard HTML and CSS, making them easy to customize. You can change colors, fonts, layouts, and add your company logo. For dynamic data, use our Nunjucks templating support or integrate with your own templating engine.
An invoice is a request for payment sent before or at the time of service, while a receipt is proof of payment issued after payment is received. Invoices include payment terms and due dates, whereas receipts confirm that payment has been completed.
You can automate invoice PDF generation in three ways:
All methods support dynamic data injection and custom HTML templates. Check our n8n integration guide or API documentation for step-by-step instructions.
Choose based on your business type: Freelancers should use the Minimal or Time-Based templates, creative agencies benefit from the Modern Gradient design, established businesses prefer the Classic template, and SaaS companies should use the Subscription template. See our comparison table above for detailed guidance.
Yes! Our invoice templates can be integrated with popular accounting software like QuickBooks, Xero, and FreshBooks through our API. You can also export data in standard formats (JSON, CSV) that most accounting systems accept.
Yes! All templates support logo placement. Simply provide your logo URL in the template data, and it will be automatically included in the generated PDF. The Classic Business and Modern Gradient templates have dedicated logo areas with optimal sizing.
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